Security at Fleet Wage
Protecting your workforce data is fundamental to everything we build. Fleet Wage is committed to maintaining the highest standards of security for our platform and the contractors who depend on it.
Last Updated: February 11, 2026
Our Security Commitments
🔒 Data Protection
Your scheduling, payroll, and employee data is encrypted in transit and at rest using industry-standard encryption protocols.
🛡 Access Controls
Role-based access controls ensure that only authorized users can view or modify sensitive data within your account.
🚨 Incident Response
We maintain an incident response plan and will notify affected customers promptly in the event of a security breach in accordance with applicable law.
✅ Continuous Monitoring
Our infrastructure is continuously monitored for threats, vulnerabilities, and anomalous activity.
Third-Party Assessments and Compliance
Fleet Wage undergoes independent security assessments to validate our practices and provide transparency to our customers.
SIG Lite Assessment
Fleet Wage has completed the Standardized Information Gathering (SIG) Lite questionnaire for 2024 and 2025, a widely recognized third-party risk assessment framework covering information security, cybersecurity, and data privacy controls across multiple domains.
Penetration Testing
We conduct regular penetration testing by qualified third-party security firms to identify and remediate vulnerabilities before they can be exploited. Our most recent penetration test results are available upon request.
Cyber Liability Insurance
Fleet Wage maintains comprehensive cyber liability insurance to provide an additional layer of protection and demonstrate our commitment to responsible data stewardship.
Request security documentation: Customers and prospective customers may request copies of our SIG Lite assessments, penetration test summaries, or proof of cyber liability coverage by contacting [email protected].
Infrastructure Security
Encryption
All data transmitted between your browser or mobile device and Fleet Wage is encrypted using TLS (Transport Layer Security). Data stored within our platform is encrypted at rest using AES-256 or equivalent encryption standards.
Secure Hosting
Fleet Wage's infrastructure is hosted with enterprise-grade cloud providers that maintain their own rigorous security certifications and compliance programs. Our hosting environment includes redundant systems, automated backups, and geographic distribution to ensure data availability and resilience.
Network Security
We employ firewalls, intrusion detection systems, and network segmentation to protect our infrastructure from unauthorized access and external threats.
Backup and Recovery
Customer data is backed up regularly with encrypted, off-site storage. Our disaster recovery procedures are designed to minimize downtime and data loss in the event of an incident.
Application Security
Secure Development Practices
Our development team follows secure coding practices throughout the software development lifecycle. Code changes are reviewed before deployment, and we conduct regular security testing of our application.
Authentication and Access
- Secure password policies and credential storage using industry-standard hashing algorithms
- Session management controls to prevent unauthorized access
- Role-based permissions so contractors control who on their team can access specific features and data
Payroll Integration Security
When you connect Fleet Wage to a third-party payroll provider (such as ADP, Paychex, or other supported providers), data is transmitted through secure, encrypted API connections. We only transmit the minimum data necessary to complete payroll processing on your behalf.
Mobile Application Security
Our mobile applications follow platform-specific security best practices for iOS and Android, including secure local data storage, certificate pinning, and secure communication with our servers.
AI and Data Privacy
Fleet Wage uses AI-powered features to optimize scheduling and workforce management. We take your data privacy seriously in this context:
- Your data stays yours. We do not sell your data or share it with third parties for their own purposes.
- No external AI training. Your scheduling, payroll, and employee data is not used to train general-purpose AI models outside of Fleet Wage.
- Purpose-limited processing. AI features process your data solely to provide you with scheduling recommendations and workforce insights within the Fleet Wage platform.
Employee and Organizational Security
- Security Awareness: Fleet Wage team members receive training on security best practices, data handling, and phishing prevention.
- Least Privilege Access: Internal access to customer data is restricted on a need-to-know basis, with access logging and regular reviews.
- Vendor Management: Third-party vendors and service providers are evaluated for their security practices before integration.
Your Role in Security
Security is a shared responsibility. We recommend the following best practices for all Fleet Wage users:
- Use strong, unique passwords for your Fleet Wage account
- Do not share your account credentials with others
- Keep your browser and mobile app updated to the latest versions
- Review user permissions regularly and remove access for former employees promptly
- Report any suspicious activity immediately to [email protected]
- Log out of your account when using shared or public devices
Reporting Security Concerns
If you discover a potential security vulnerability or have concerns about the security of your Fleet Wage account, please contact us immediately. We take all reports seriously and will investigate promptly.
Fleet Wage, Inc.
1010 S Federal Hwy, Suite 1400
Aventura, FL 33009
Email: [email protected]
Phone: (267) 632-8934
For more information about how we handle your data, please review our Privacy Policy and Terms of Use.