Security at Fleet Wage
Protecting your workforce data is fundamental to everything we build.
Last Updated: February 11, 2026
Our Security Commitments
The core pillars that guide how we protect your data.
Data Protection
Your scheduling, payroll, and employee data is encrypted in transit and at rest using industry-standard encryption protocols.
Access Controls
Role-based access controls ensure that only authorized users can view or modify sensitive data within your account.
Incident Response
We maintain an incident response plan and will notify affected customers promptly in the event of a security breach in accordance with applicable law.
Continuous Monitoring
Our infrastructure is continuously monitored for threats, vulnerabilities, and anomalous activity.
Third-Party Assessments and Compliance
Independent validation of our security practices.
SIG Lite Assessment
Fleet Wage has completed the Standardized Information Gathering (SIG) Lite questionnaire for 2024 and 2025, a widely recognized third-party risk assessment framework covering information security, cybersecurity, and data privacy controls.
Penetration Testing
We conduct regular penetration testing by qualified third-party security firms to identify and remediate vulnerabilities before they can be exploited.
Cyber Liability Insurance
Fleet Wage maintains comprehensive cyber liability insurance to provide an additional layer of protection and demonstrate our commitment to responsible data stewardship.
Customers may request SIG Lite assessments, penetration test summaries, or cyber liability coverage proof by emailing [email protected].
Infrastructure Security
Enterprise-grade protection at every layer.
Encryption
All data transmitted between your browser or mobile device and Fleet Wage is encrypted using TLS (Transport Layer Security). Data stored within our platform is encrypted at rest using AES-256 or equivalent encryption standards.
Secure Hosting
Fleet Wage's infrastructure is hosted with enterprise-grade cloud providers that maintain their own rigorous security certifications and compliance programs, including redundant systems, automated backups, and geographic distribution.
Network Security
Our network is protected by firewalls, intrusion detection systems, and network segmentation to prevent unauthorized access and contain potential threats.
Backup and Recovery
Customer data is backed up regularly with encrypted, off-site storage to ensure business continuity and data recovery capabilities.
Application Security
Security built into every layer of our software.
Secure Development Practices
All code undergoes peer review before deployment, and we perform regular security testing throughout the development lifecycle.
Authentication and Access
- Secure password policies with industry-standard hashing
- Session management controls
- Role-based permissions
Payroll Integration Security
When you connect Fleet Wage to a third-party payroll provider (such as ADP, Paychex, or other supported providers), data is transmitted through secure, encrypted API connections.
Mobile Application Security
Our mobile applications follow platform-specific security best practices for iOS and Android, including secure local data storage, certificate pinning, and secure communication with our servers.
AI and Data Privacy
Your data powers your business — not our models.
Your Data Stays Yours
Your data is never sold or shared with third parties for their own purposes.
No External AI Training
Your scheduling, payroll, and employee data is not used to train general-purpose AI models outside of Fleet Wage.
Purpose-Limited Processing
AI features process data solely for scheduling recommendations and workforce insights within the platform.
Employee and Organizational Security
Our team follows strict security protocols.
- Security awareness training for all team members
- Least privilege access to customer data with access logging
- Vendor evaluation for security practices before onboarding
Your Role in Security
Best practices to keep your account safe.
- Use strong, unique passwords for your Fleet Wage account
- Do not share account credentials with others
- Keep your browser and mobile app updated to the latest version
- Review user permissions regularly and remove access for former employees promptly
- Report suspicious activity to our security team immediately
- Log out of Fleet Wage on shared or public devices
Reporting Security Concerns
If you discover a security vulnerability or have concerns about the security of our platform, please contact us immediately.
[email protected]