When I Work + FleetWage
Import When I Work time card exports into FleetWage to automatically match driver hours with per-stop pay calculations.
Overview
When I Work is a widely-used scheduling and time tracking platform. FedEx ISP contractors using When I Work for driver scheduling can import time card data directly into FleetWage during payroll processing.
When I Work is one of the most widely adopted shift scheduling and time tracking platforms among small businesses, including FedEx ISPs. Its strength is the schedule-and-clock workflow: drivers see their upcoming shifts, clock in from a phone, and managers approve hours weekly. The piece When I Work doesn't do is calculate FedEx-specific pay — that's where FleetWage comes in.
FleetWage imports the When I Work timesheet export each pay period, matches entries to drivers, and treats those hours as the source of truth for hourly and overtime pay. Stops, packages, and route incentives are calculated separately by FleetWage; the When I Work hours are layered in to handle the time-based portion of each driver's check.
Learn more about When I Work at wheniwork.com
Why When I Work Matters for FedEx ISP Contractors
ISPs that already use When I Work usually love it for one reason: drivers actually use it. Adoption is the hardest part of any time tracking system, and When I Work's mobile-first design earns compliance from drivers who would ignore a desktop tool. Once adoption is solved, the only remaining friction is getting that data into payroll cleanly. FleetWage removes the friction. The pairing also helps with overtime visibility. When I Work's scheduling shows projected hours for the upcoming week; FleetWage shows actual hours and overtime exposure for the current week. Together you get both the forecast and the reality, which is unusual for fleets this size.
How It Works
Export from When I Work
Log into When I Work and export your time card data for the pay period.
Open Payroll Step 3
In FleetWage's payroll processing, navigate to Step 3 of 4.
Select When I Work
Click the provider dropdown and select "When I Work".
Upload File
Drag and drop or click to upload the CSV file.
Continue
Click "Upload" then "Next" to proceed.
Features
What you get with the When I Work integration.
CSV Import
Import When I Work time card exports directly during payroll processing.
Automatic Driver Matching
FleetWage matches hours to the correct drivers automatically.
Multi-Station Support
Upload separate files for each station if needed.
Common Use Cases
How FedEx ISP contractors use FleetWage with When I Work every week.
Fleets where drivers are already on When I Work
If your drivers reliably clock in through When I Work, don't change tools. Add FleetWage on the payroll side and keep the When I Work workflow exactly as it is.
Operations balancing scheduling and pay accuracy
When I Work handles the schedule; FleetWage handles the pay calculation. Each tool stays in its lane, which is usually the difference between a stack that works and one that turns into duct tape.
Mixed shifts with helpers and seasonal drivers
Peak season helpers, package handlers, and part-time drivers fit naturally in When I Work. FleetWage imports their hours and applies hourly pay rules without forcing them into the per-stop pay model.
Best Practices & Tips
Advice from FedEx ISP contractors who use FleetWage with When I Work.
- Approve all When I Work timesheets before exporting. Unapproved hours come over but flag as needing review, which slows the payroll close.
- Use the same employee ID or full name in When I Work that you use in FleetWage. Variations on a driver's name are the most common cause of unmatched entries.
- If a driver routinely forgets to clock out, set up a When I Work auto-clock-out rule rather than letting FleetWage flag missed entries every week. Fix the cause, not the symptom.
Frequently Asked Questions
Common questions about the When I Work integration.
How do I export time cards from When I Work?
In When I Work, go to the Timesheets section, select your date range, and export as CSV.
Related Integrations
Other providers that work with FleetWage.
Ready to Connect When I Work with FleetWage?
See how FleetWage automates payroll for FedEx ISP contractors.