RCPA + FleetWage
Import RCPA fuel card transactions into FleetWage to track per-driver fuel costs and calculate accurate route profitability.
Overview
RCPA fuel cards are popular among FedEx contractors for their competitive rebates. FleetWage imports RCPA transaction data during payroll processing, matching fuel costs to individual drivers for profitability tracking.
RCPA (Roadside Card Payment Association) issues fuel cards specifically tailored for delivery contractors and small fleets. The competitive per-gallon rebates are a meaningful margin lever for ISPs running high mileage, but capturing the value requires per-driver and per-route visibility into where the fuel is actually going. FleetWage provides that visibility.
RCPA transactions import into FleetWage during the payroll process. Each charge is matched to a driver, rolled up by route and CSA, and surfaced in the profitability dashboard alongside revenue. The rebate value RCPA negotiates upstream becomes visible per route downstream — so you know which routes benefit most and which ones aren't pulling their weight.
Learn more about RCPA at www.rcpafuel.com
Why RCPA Matters for FedEx ISP Contractors
Fuel rebates only matter if you can attribute them. An ISP that's earning a strong RCPA rebate on paper but can't tell which drivers and routes generated the volume is missing half the picture. FleetWage closes that gap by giving you per-driver and per-route fuel attribution every pay period. The other reason this integration matters is anomaly detection. RCPA transaction data flowing into FleetWage means unusual fuel patterns — purchases away from the route, unusually large fills, off-hours charges — surface in the dashboard rather than getting buried in a monthly statement.
How It Works
Export from RCPA
Log into your RCPA portal and download the transaction report for the pay period.
Open Payroll Step 4
In FleetWage's payroll processing, navigate to Step 4 of 4.
Select RCPA
Click the fuel company dropdown and select "RCPA".
Upload File
Drag and drop or click to upload the file.
Finish
Click "Upload" then "Finish" to complete.
Features
What you get with the RCPA integration.
Transaction Import
Import RCPA fuel card transactions directly during payroll processing.
Per-Driver Fuel Tracking
Fuel transactions are matched to individual drivers automatically.
Profitability Calculations
Fuel data feeds into Expense per Stop and Profit calculations.
Common Use Cases
How FedEx ISP contractors use FleetWage with RCPA every week.
ISPs optimizing rebate value
Per-route fuel attribution shows which routes are generating the rebate volume. That's information you can use to negotiate better terms or restructure routes for efficiency.
Fleets chasing per-stop fuel cost reduction
FleetWage's Expense per Stop metric, fed by RCPA transaction data, makes fuel efficiency comparable across drivers in dollars-per-stop terms — easier to act on than miles-per-gallon.
Owners with mixed fuel cards across drivers
If you run RCPA on some routes and another card on others, FleetWage handles both in the same payroll close — fuel data is normalized to per-driver totals regardless of card source.
Best Practices & Tips
Advice from FedEx ISP contractors who use FleetWage with RCPA.
- Assign RCPA cards to specific drivers or vehicles, never pool. Pooled cards break per-driver attribution and create rebate accounting headaches.
- Pull the RCPA transaction file weekly, not monthly. Catching fuel anomalies at week one is much cheaper than catching them at week four.
- Cross-reference the FleetWage per-driver fuel total against the RCPA statement total each month. Differences usually point to unmatched transactions worth investigating.
Frequently Asked Questions
Common questions about the RCPA integration.
How do I export fuel data from RCPA?
Log into your RCPA fuel card portal, navigate to reports, and download the transaction report for your pay period.
Related Integrations
Other providers that work with FleetWage.
Ready to Connect RCPA with FleetWage?
See how FleetWage automates payroll for FedEx ISP contractors.