WEX + FleetWage
Import WEX fuel card transactions into FleetWage to track per-driver fuel costs and calculate accurate route profitability.
Overview
WEX is one of the most widely used fleet fuel card providers. FleetWage imports WEX transaction data during payroll processing, automatically matching fuel costs to individual drivers. This data feeds directly into profitability calculations, helping you identify which drivers and routes are most cost-effective.
WEX runs the largest fleet fuel card network in North America, and most established FedEx ISP fleets carry WEX cards. The challenge has always been turning WEX transaction data into actionable per-driver insight — by default, you get a list of charges, not a per-driver fuel cost or per-route profitability number. FleetWage does that translation automatically.
Each pay period, FleetWage imports the WEX transaction file, matches each charge to the driver who used the card, and rolls fuel costs up to per-driver and per-route totals. Those totals feed directly into FleetWage's profitability dashboard, so you can see which drivers and routes are the most fuel-efficient — and which ones are quietly eating your margin.
Learn more about WEX at www.wexinc.com
Why WEX Matters for FedEx ISP Contractors
Fuel is typically the second-largest line item on a FedEx ISP's P&L after labor. A 5% improvement in fuel efficiency across the fleet can mean tens of thousands of dollars per year for a multi-CSA operation. But you can't manage what you can't measure, and most ISPs don't have per-driver fuel visibility because matching WEX charges to drivers manually is too tedious to do every week. FleetWage automates the matching. The result is a per-driver fuel cost number you can actually act on: high-cost drivers can be coached or moved to shorter routes, suspicious charge patterns can be flagged early, and route-level profitability becomes computable for the first time. The same data also helps detect WEX card fraud — unusual transaction times, locations, or amounts surface in the dashboard before they become a six-figure problem.
How It Works
Export from WEX
Log into wexonline.com and download the weekly transaction report as a CSV file.
Open Payroll Step 4
In FleetWage's payroll processing, navigate to Step 4 of 4.
Select WEX
Click the fuel company dropdown and select "Wex".
Upload File
Drag and drop or click to upload the WEX CSV file.
Finish
Click "Upload" then "Finish" to complete. Each driver's fuel cost appears on the Payroll Dashboard.
Features
What you get with the WEX integration.
Transaction Import
Import WEX fuel card transactions directly during payroll processing.
Per-Driver Fuel Tracking
FleetWage matches fuel transactions to individual drivers, showing each driver's fuel cost for the pay period.
Profitability Calculations
Fuel data feeds into Expense per Stop and Profit calculations on the Payroll Dashboard.
Operational Insights
Compare fuel costs across drivers and routes to identify inefficiencies and make data-driven decisions.
Common Use Cases
How FedEx ISP contractors use FleetWage with WEX every week.
Multi-CSA fleets running WEX across all stations
FleetWage rolls WEX transactions up by station, route, and driver, giving you fuel cost visibility at every level of the fleet structure.
Owners chasing route-level profitability
Per-route fuel cost plus per-route revenue equals true route profitability. Most ISPs discover at least one route is dragging margin once they can see the numbers clearly.
Operations dealing with fuel card fraud
FleetWage flags unusual WEX charges (off-hours, off-route, large amounts) so fraud or misuse gets caught quickly instead of compounding silently.
Fleets coaching drivers on fuel efficiency
Per-driver fuel data turns vague "drive better" coaching into specific, evidence-based conversations: this driver costs $X per stop in fuel, the fleet average is $Y, here's the gap.
Best Practices & Tips
Advice from FedEx ISP contractors who use FleetWage with WEX.
- Lock WEX cards to specific drivers or vehicles, not pooled access. Pooled cards make per-driver fuel matching nearly impossible — and they're the most common avenue for fraud.
- Pull the WEX export at the same point each week, typically Sunday or Monday morning after the prior week's transactions have settled. Pulling earlier risks missing late charges.
- Review the unmatched transactions list each pay period. A small amount of unmatched is normal; a sudden spike usually points to a card-to-driver assignment that needs updating.
- Use FleetWage's Expense per Stop metric weekly, not just at month-end. Weekly trend visibility catches problem patterns four weeks faster than monthly review.
- If WEX fraud is detected, freeze the card from the WEX portal first, then update the FleetWage record. WEX's controls are the source of truth for the card; FleetWage tracks the financial impact.
Frequently Asked Questions
Common questions about the WEX integration.
How do I get fuel data from WEX?
Log into wexonline.com, navigate to reports, and download the weekly transaction report as a CSV file.
Why should I track fuel costs in FleetWage?
Fuel data feeds directly into profitability calculations. You'll see each driver's Expense per Stop and Profit, helping you identify which routes and drivers are most cost-effective.
Related Integrations
Other providers that work with FleetWage.
Ready to Connect WEX with FleetWage?
See how FleetWage automates payroll for FedEx ISP contractors.